look professional And Save time by Ensuring that your business email signatures are consistent!
What is a centrally management email signature?
Having a centrally managed email signature or footer means that everyone’s email in the business can be updated from one individual portal, this is typically done via the IT Department but often also involves the Marketing Team to ensure coherent branding and messaging. It also means that individuals in the business cannot amend or change their footer.
Why should my email signature should be consistent?
Ensuring that your employee email signature match means that brand consistency is met, and it also makes your emails look more professional and reputable.
Branding and marketing:
Did you know that your email signature doubles up as a marketing channel too? You can make the most out of your email signature by including latest offers, business news, seasonal greetings or anything else you want to shout about. It is also best to make sure that your social channels, website and contact details are in your footer too as it is a quick gateway for people to visit your website and find out more.
Updating your customers & suppliers:
When holiday season is approaching, or you just need to amend your office opening times temporarily the last thing you want to do is send an email out to everyone who might need to know or even have the monotonous task of changing everyone’s footer individually. By centrally managing your email footers it means that you can simply pop the new/temporary times on in a few seconds and then every person the team emails will see it, therefore acting as a continuous reminder.
Looking professional:
Ensuring that everyone in the business has a matching email signature not only means that brand consistency is met but it also makes your emails look more professional and reputable. There is nothing worse than emailing two different people from a company and being met with two varying signatures having a consistent signature guarantees that each employee’s email can be easily recognised no matter who sends them and where from.
In addition, with the continuous rise of cyber criminals and advancements in their work they are easily able to mimic emails to try and gain access to your data. Now, if we get an email from someone without an email signature then we are perhaps (and rightly so) more suspicious about the email, especially if it includes attachments or links. Therefore, making sure that your emails look professional with a company footer means that people will know it is your trusted company that is emailing them.
Centrally managing email signatures also means that the correct legal information (such as confidentiality notices) can be added to all employees email footers therefore covering everyone if sensitive data or information is being sent via email.
If your employees regularly send emails from their phone, tablet or even personal laptop don’t panic… you can ensure that the same on-brand and professional footer is sent with every email no matter what device the team are using or whether they are working from home, in the office or off-site.
Time saving:
As well ensuring professional looking on brand emails, having one centrally managing email signature portal saves time when having to update footers, with just a few clicks and drag and drops your employees can have a brand-new email footer and you can easily add in new employees too! You can also conveniently group each section of the business if they need slightly different signatures therefore, IT & Marketing departments can get rid of this tedious task and have spare time to use on high-value jobs. Leave the footers to us!
How can DNS help?
Still puzzled about email signatures and footers? Or do you just not want to have the stress of dealing with them? Don’t worry we can take that problem off your hands. The DNS Team can centrally manage your email signature from one single portal. All you have to do is let us know of any updates you want or new employees you want to add, and we can handle the rest!
Contact us to find out more.
