Nottingham Forest F.C.

Nottingham Forest's board had a clear plan on and off the pitch to get the team back into the Premier League as swiftly as possible.

Document Network Services engaged with the club during the 2021 2022 pre-season. Our first action was to understand the club’s ultimate needs, aims and current issues relating to their document process & digital transformation plans. Having completed these discussions, the first stage was a review of all current contracts & equipment, including a site walk to establish latest locations.

This review included a calculation of production volumes digital plus actual, along with the facilities available and how effectively they met the clubs’ ultimate aims. The report was extensive, but in summary the conclusion was reached that the current facilities were erratic, poorly maintained, unsuitable for need, unnecessarily repetitive, and impossible to manage efficiently.

The production costs were expensive and unrestricted, which the incumbent providers appeared to encourage, while reporting channels were sparse at best and non-existent at worst.

Document information security met the revised GDPR requirements, but there were genuine concerns over the ability to continue that compliance and meet the continuously changing network defences needed against ever evolving cyber-attacks.

There were also environmental concerns on both paper and electrical usage plus the recycling of waste product produced from document processes.

Our Solution

The most crucial part of the solution was to ensure we utilised the latest document workflow technologies imparting quality rather than quantity.

Fewer centralised stations is not a recent concept, but the new technology implemented within them meant all aspects of a responsible, efficient, controlled and transparent document workflow practise could be meet.

Once the DNS evaluation team had mapped the current profile including location, specifications, cost, performance & contractual position we could compile a solution that not only met the needs of the users, but also maximised efficiency in communication and document workflow.

We identified how the organisation could save time, money & reduce its carbon footprint in numerous areas, while also improving the image the club portrayed literally in print, practically in operation & environmentally with significant CO2 reductions.

The Outcome

Nottingham Forest’s new fleet and software improve security, efficiency, and sustainability. Staff can securely print from any workstation using card or mobile sign-on, reducing waste and boosting data security. Document tracking ensures better fund management, while improved scanning with OCR allows instant access to digital files. Custom workflows save time and minimise errors.

The club’s commitment to sustainability is reinforced with fully recyclable parts and an ECO App for toner recycling. Touch-free access via mobile ensures safety, and a Track & Trace App simplifies consumable monitoring, cutting down time spent managing supplies.
We ensured that the above a seamless transition with minimal fuss or investment of time from the football club.

We would very much like solve business process problems for all other businesses in the area, please contact us you will not be disappointed.